Incfile Virtual Address Review (2023)

As businesses strive to establish a local presence in today’s fast-paced business world, Incfile’s virtual business address service offers a solution without the need for a physical office space. 

Incfile, a well-known provider of business formation services, also offers one of the best virtual business address services that enable businesses to establish a physical presence in a specific city or region, crucial for expanding into new markets and targeting specific customer segments.

Below, we unpack the features and pricing of Incfile’s virtual mailbox solution. We also check the pros of getting a virtual address for your business.

Quick Overview

Why Should You Get A Business Address?

As a business owner, projecting a professional image is crucial in today’s competitive landscape. That’s where a virtual business address can make all the difference. Instead of using your home address, a virtual address provides you with a physical street address for your business cards, websites, and other materials, adding credibility and enhancing your reputation.

Separating your personal address from your business address also protects your privacy and security. With a virtual business address, you can avoid unwanted visitors, mail, or packages coming to your home, maintaining your privacy and reducing potential security concerns.

Flexibility is another key advantage of having a virtual business address. If you don’t require a physical office space, a virtual address allows you to establish a presence in different cities or regions, operate remotely, and have multiple locations, all without the overhead costs of a physical office.

A virtual business address also gives you a local presence, which can help establish trust with local customers and increase your chances of success in those markets. This can be especially beneficial if you’re planning to expand your business beyond your current location.

Lastly, managing mail and packages can be time-consuming for businesses with significant correspondence. Many virtual business address providers offer convenient mail and package handling services, including mail forwarding, mail scanning, and package receiving.

This allows you to have your mail and packages managed and forwarded to you wherever you are, saving you time and effort in managing your business communications.

Incfile Virtual Address Features

Incfile’s virtual address service offers a unique combination of a virtual mailbox and mail scanning, providing businesses with a fixed street address and convenient access to their correspondence from anywhere.

When you receive mail at your virtual address, Incfile scans and uploads the documents to a secure online portal, which can be accessed through your browser on any device, including desktops, laptops, smartphones, and tablets.

Incfile ensures the confidentiality of your documents with a secure and encrypted connection, ensuring that your sensitive information is protected. Email notifications are sent out whenever new mail is scanned and uploaded, which is especially useful for time-sensitive documents.

Incfile strives to provide quick turnaround times, with letters and correspondences typically scanned and uploaded to your dashboard within one business day.

It’s important to note that Incfile’s virtual address service does not accept physical packages, but bank checks, debit cards, and credit cards are forwarded to the contact address on file via USPS.

Incfile Virtual Address Locations and Pricing

Incfile provides virtual mailboxes in all states except for Oregon and Arkansas. Locations are available for both US and non-US residents. As for the fee, Incfile charges a flat rate of $29/month regardless of location.

It is generally acceptable to use a virtual office address as your business address on your Articles of Organization in most cases. However, a virtual address is no substitute for a registered agent. LLCs and corporations are required to have a registered agent.

If you form your LLC or corporate with Incfile, the registered agent service is free for the first year. You can then utilize Incfile’s virtual office address service as your business address on your Articles of Organization, as well as a correspondence address for receiving mail for your business.

Verdict

If you’re looking to project a professional image, protect your privacy, and have flexibility in managing your business communications, a virtual business address is a must-have. Incfile’s virtual mailbox with mail scanning service is a top-notch option, especially for businesses in the US.

With a focus on confidentiality and security, Incfile offers a low, fixed rate for its virtual address service. While there may be some limitations on package handling, the convenience and flexibility it provides offset any of the cons.